MedKlix
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Clinic management software · Built in Kerala

From the first token
to the day close.

MedKlix runs the whole clinic from one system: reception, doctors, pharmacy, laboratory, billing, accounts and GST registers. Each patient has one record, and every department works from it.

Follow a clinic day
One record
shared by reception, doctor, pharmacy, lab and billing
Your own server
each clinic runs on its own server and database
Sealed bills
finalised bills are locked, and corrections leave a trail

One clinic. One day.
Eight moments, one system.

Scroll through a normal day at a private clinic. The screens below are MedKlix workflows with illustrative data. No real patients or clinics are shown.

Reception

The waiting room knows who's next.

Each doctor gets their own token sequence. The TV in the waiting room shows who is being called and announces the token by voice. The front desk can pause a doctor's queue for a break, move a patient to another doctor, and see the average waiting time for each doctor.

  • Doctor-wise tokens
  • TV display & voice call-out
  • Daily token limits

Front desk

Register, bill and print without touching the mouse.

The reception desk is designed for keyboard use. Function keys search for a patient or start a new one, and Ctrl+Enter saves the visit and prints the token and consultation bill in one step. Returning patients are found by name, phone or MRN.

  • Keyboard-first desk
  • Consultation billing
  • Your own print stationery

Doctor

The patient's whole history, before they sit down.

Vitals recorded at the desk show up in the doctor's workspace. Past visits, lab results and prescriptions sit on the same screen. The doctor writes the diagnosis with ICD codes, the prescription, any certificate or referral, and the follow-up date.

New: Write mode. Doctors who prefer a pen can write on a tablet. MedKlix reads the handwriting on the device itself and sorts each line into the right EMR field, ready for the doctor to check.

  • EMR with ICD codes
  • Prescriptions & certificates
  • Follow-ups

Pharmacy

The prescription is already at the counter.

The pharmacist opens the doctor's prescription instead of re-typing it. The batch that expires first is picked automatically, each batch keeps its own MRP, and GST is split on the bill. Ctrl+Enter saves the bill and prints it straight away, without a pop-up.

  • First-expiry-first-out
  • Batch-wise MRP
  • GST pharmacy bills

Laboratory

Results checked, released and printed on your letterhead.

A lab order goes through sample collection, result entry, verification and release. Values outside the reference range are flagged. You can choose to release reports only after payment. Reports print on your clinic's own uploaded stationery, together with other reports if needed.

  • Reference ranges & flags
  • Verify, then release
  • Lab report templates

Stores

A supplier invoice becomes stock in a few minutes.

Photograph the supplier's invoice with a phone by scanning a QR code on the desk screen, or upload a file. MedKlix reads the items, batches, expiry dates and rates on the clinic's own machine. Staff check the extracted lines, match them against the purchase order and post the goods receipt.

Once a goods receipt is posted it is locked. To correct one, MedKlix reverses it and issues a new one, so the original stays on record.

  • Invoice scanning (OCR)
  • Phone camera via QR
  • Purchase order match

Front desk

Tomorrow's patients get a reminder in the clinic's own words.

The clinic writes its own message templates under Settings. MedKlix fills in the patient, doctor and time, and opens WhatsApp with the message ready to send. Staff can change it before sending. Fully automated WhatsApp Business API messaging is part of the Custom plan.

  • Editable templates
  • Appointment reminders
  • Follow-up recalls

Accounts

The day closes on what was actually collected.

Cash, UPI and card are totalled for each department and checked against the counter. Once a day is closed it stays closed. Payments entered late move to the next open day instead of changing a closed one. At month end, GST registers and workbooks for your consultant are built from the values stored on each bill.

  • Day & shift close
  • Double-entry accounts
  • GST registers for your consultant
See the plans

Every department works from the same patient record.

Switch on the modules your clinic uses. Each one connects to the same patient record, the same bills and the same accounts.

Reception

A fast front desk for busy mornings: registration, tokens, queues and consultation bills.

All plans
  • Patient registration and search by name, phone or MRN
  • Separate token sequence for each doctor, with breaks, transfers and daily limits
  • Waiting room TV display with voice call-out and your logo
  • Appointments with availability and reminders from your own templates
  • Consultation billing with OP ticket printing
  • Keyboard shortcuts for the whole desk

Bills and records can't be quietly changed.

A clinic's records are financial and medical records. MedKlix is built so that history is corrected openly, never overwritten.

Finalised documents are sealed

Finalised bills, posted goods receipts, returns and journals are locked by the database itself. To correct one, MedKlix reverses it and issues a new document, so the original and the correction both stay visible.

Numbers are never reused

Each bill series has its own running number for each financial year. A cancelled bill keeps its number, so the sequence has no hidden gaps.

Your server, your database

Each clinic runs on its own server and database. Patient records are not mixed with other clinics' records.

Roles and audit logs

Receptionists, doctors, pharmacists and accountants each see only their own screens. Changes are logged, and sensitive edits need approval.

Document reading on site

Invoice scanning and handwriting recognition run on the clinic's own machine. Documents are not uploaded to an outside service to be read.

One system instead of separate tools.

Many clinics run reception, pharmacy, lab and accounts in separate software, registers and spreadsheets. Here is what changes when they share one record. Tap a row for details.

AreaSeparate toolsMedKlix
Patient detailsTyped again at each counterEntered once, used everywhere

Registration, consultation, prescription, pharmacy bill and lab report are all linked to the same patient and visit. Nobody types the patient's details twice.

Prescription to pharmacyRead off paperOpens at the counter

The pharmacist starts from the doctor's prescription. MedKlix picks the batch, applies that batch's MRP and splits the GST.

Bill correctionsEdited or deletedReversed and reissued

A finalised bill cannot be edited. A correction creates a reversal and a new bill, and both stay in the record and the audit log.

End of dayCounted from notebooksCash, UPI and card for each department

Collections are totalled by department and payment method and closed for the day. A closed day never changes.

Month-end GSTCollected by handRegisters ready to export

Registers and consultant workbooks come straight from the stored bills. MedKlix prepares the data, and you or your consultant file the returns.

Stock and expiryChecked when someone remembersTracked for every batch

Each batch has its expiry date and price from the moment it is received, and the earliest-expiring stock is dispensed first.

Set up together with your team.

We set MedKlix up around your departments and the way your staff already work, not around a template.

When the internet drops, the desk keeps going.

MedKlix Desktop for Windows keeps the clinic running on its local network and syncs operational data when the connection comes back.

  1. Review your workflowsShow us your departments, your team and the software you use now. We agree on the scope together.
  2. Configure your workspaceStaff access, services, print templates and any data migration we have agreed on.
  3. Practise the daily tasksYour team walks through registration, consultations, dispensing and billing before going live.
  4. Agree on go-liveConfirm readiness, who is responsible for what, and how support will work before launch.

Choose your clinic plan.

Start with what you need now and move up when you add departments.

Plus

The essentials for a small practice.

$929/year

  • 1 doctor seat · up to 300 patients
  • Appointments and basic EMR
  • Simple billing and basic reports
  • Email support

No pharmacy, lab, GST pack, HRMS or multi-user roles.

Ask about Plus

Pro

Your clinical operations, connected.

$1,699/year

  • Up to 10 doctors · unlimited patients
  • EMR, pharmacy, lab and billing
  • GST invoices and day close
  • Roles, audit logs and reports
  • Standard support

No HRMS, expense and accounts suite, or priority support.

Ask about Pro
Complete clinic

Max

The full picture for your clinic.

$2,799/year

  • Everything in Pro
  • Unlimited doctors at one clinic
  • HRMS, attendance, leave and payroll
  • Expense and accounts suite
  • Advanced analytics and day close
  • Priority support and onboarding

WhatsApp API, multiple branches and white-label need Custom.

Ask about Max

Custom

A plan for a wider operation.

Let's talk

Scope and pricing agreed with your team

  • Everything in Max
  • Multiple branches and outlets
  • WhatsApp Business API workflows
  • White-label branding
  • API access and webhooks
  • Tailored implementation plan

Quoted after reviewing your requirements.

Talk to us

Before you ask.

Can't find your question? Call us or send a message and someone from the team will reply.

Who is MedKlix built for?

Private clinics and small hospitals in India that want reception, consultations, pharmacy, lab, billing and accounts in one system. It is built in Kerala, with GST and Indian clinic routines in mind.

Can I see it working before I choose a plan?

Yes. Request a walkthrough below and tell us which departments you run. We will show you the workflows that matter to you and help you pick the right plan.

Where is our data stored?

Each clinic runs on its own server with its own database, so your records are not mixed with any other clinic's. We discuss where that server lives, and how backups are taken, during setup.

What happens when the internet is down?

MedKlix Desktop for Windows keeps the clinic working on its local network and syncs operational data when the connection returns. We help you decide whether you need it during setup.

Does MedKlix file our GST returns?

No. MedKlix prepares the registers, GSTR-1 and 3B schedules, 2B reconciliation and consultant workbooks from your stored bills. You or your tax consultant review them and file the returns.

Does it send WhatsApp messages automatically?

In standard plans, MedKlix fills your template and opens WhatsApp with the message ready, and your staff send it. Fully automated messaging through the WhatsApp Business API is part of the Custom plan.

Can you move our data from our current software?

We look at your existing records during onboarding and agree on what can be moved before you start. Medicine masters and stock can be imported, and some older systems have migration tools.

Can we correct a bill after it is printed?

Yes, but not by editing it. MedKlix reverses the finalised bill and issues a new one, so both stay on record. This protects your day close, accounts and GST registers.

It could be your front desk.

Tell us which departments you run and we'll walk you through MedKlix using your own workflow.

Request a walkthrough

Departments you run

This opens WhatsApp or your email app with the message filled in. Nothing is sent until you press send there, and this page does not store anything.

MedKlix workspace with illustrative data.